Executive Assistant

About Us: LAFHBUILDS focuses on developing and managing long-term multi-family real estate assets to provide permanent homes for vulnerable groups. Join us in our mission to transition people out of homelessness and poverty through supportive housing services.

Position Summary: We are seeking an Executive Assistant with a keen interest in real estate to provide high-level administrative and project support to the Executive Director (ED) and leadership team. This role is ideal for someone who thrives in a dynamic, mission-driven environment and is eager to grow their career in the real estate sector. You will play a pivotal role in supporting organizational leadership, Board development, and community relations/advocacy, with a strong emphasis on real estate operations and project management.

Key Responsibilities:

• Provide administrative support to the ED and executive team to ensure efficient operations.
• Manage the ED's calendar, including scheduling meetings, drafting agendas, and resolving conflicts.
• Coordinate internal and external resources to expedite workflows.
• Organize all-staff and Board meetings, including logistics and materials preparation.
• Act as a liaison for the Board, managing meeting logistics and documentation.
• Notarize documents for real estate and finance functions.
• Assist with due diligence, document management, and compliance for real estate projects.
• Arrange travel and accommodations for the ED and executive team.
• Maintain confidentiality and secure communication practices.

Desired Skills and Qualities:

• Strong interest in real estate, property management, or housing development.
• Proficiency in Microsoft Office Suite and Adobe Acrobat Professional; experience with real estate management software is a plus.
• Excellent verbal and written communication skills, with the ability to interact professionally with real estate partners, vendors, and stakeholders.
• Exceptional organizational and time management skills, with the ability to manage multiple real estate projects and deadlines.
• High attention to detail, especially in document preparation and compliance.
• Ability to maintain confidentiality and exercise sound judgment in real estate and financial matters.
• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• 3-5 years of experience supporting top-level management, ideally within a real estate, property management, or nonprofit setting.
• Valid California Driver’s License and auto insurance.
• Ability to work a 9/80 work schedule, with flexibility to work weekends, holidays, and after-hours as needed; hybrid work requirement will depend on ED schedule.

Benefits:

• Flexible work schedule with hybrid options
• Opportunities for professional development
• Engaging work environment with a focus on community impact

LAFHBUILDS is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We encourage applications from individuals of all backgrounds and experiences, and we are dedicated to providing a workplace that respects and values each person's unique contributions.

If you require accommodations during the application or interview process, please contact us at [email protected]. We are committed to providing reasonable accommodations to ensure equal access to employment opportunities.

How to Apply: Interested candidates should submit their resume and cover letter through Indeed. Join us in making a difference in the lives of those in need.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Additional Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in North Hollywood, CA 91605