Executive Assistant

About Us: LAFHBUILDS focuses on developing and managing long-term multi-family real estate assets to provide permanent homes for vulnerable groups. Join us in our mission to transition people out of homelessness and poverty through supportive housing services.

Position Summary: The Executive Assistant will provide high-level administrative and project support to the Executive Director (ED) and leadership team. This role involves organizational leadership, Board development, and community relations/advocacy. The Executive Assistant will represent the office of the Executive Director in interactions with staff, the Board, community stakeholders, and the public.

Key Responsibilities:

• Provide administrative support to the ED and executive team to ensure efficient operations.
• Manage the ED's calendar, including scheduling meetings, drafting agendas, and resolving conflicts.
• Coordinate internal and external resources to expedite workflows.
• Organize all-staff and Board meetings, including logistics and materials preparation.
• Act as a liaison for the Board, managing meeting logistics and documentation.
• Notarize documents for real estate and finance functions.
• Arrange travel and accommodations for the ED and executive team.
• Maintain confidentiality and secure communication practices.

Qualifications:

• Proficiency in Microsoft Office Suite and Adobe Acrobat Professional.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and exercise sound judgment.
• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• 3-5 years of experience reporting to top-level management, preferably in a nonprofit setting.
• Valid California Driver’s License and auto insurance.
• Ability to work a 9/80 work schedule, with flexibility to work weekends, holidays, and after-hours as needed; hybrid work requirement will depdend on ED schedule

Benefits:

• Flexible work schedule with hybrid options
• Opportunities for professional development
• Engaging work environment with a focus on community impact

LAFHBUILDS is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We encourage applications from individuals of all backgrounds and experiences, and we are dedicated to providing a workplace that respects and values each person's unique contributions.

If you require accommodations during the application or interview process, please contact us at [email protected]. We are committed to providing reasonable accommodations to ensure equal access to employment opportunities.

How to Apply: Interested candidates should submit their resume and cover letter through Indeed. Join us in making a difference in the lives of those in need.