Compliance and Audit Manager

Department:        Property Management  

Supervisor:          Director of Compliance

Status:                 Full Time, Exempt

Location:             Corporate Office

ORGANIZATIONAL BACKGROUND

Cabrillo Economic Development Corporation (CEDC) develops and manages service enriched, inclusive residential communities, ensuring access to affordable, secure, quality housing that creates the foundation for our residents to grow and thrive.

CEDC PROPERTY AND ASSET MANAGEMENT PHILOSOPHY

CEDC’s philosophy is that excellent property management is an essential part of its overall construction of affordable housing activities. CEDC provides a superior living environment for its residents. CEDC implements a team management approach to its work with particular coordination between its activities within its Property Management, Real Estate Development and Resident and Community Services Divisions.

THE POSITION

The Compliance & Audit Manager is responsible for the compliance of CEDC affordable property portfolio. The Compliance & Audit Manager is assigned with compliance functions related to the Low-Income Tax Credit program, HUD, USDA-Rural Development, HCD, HOME, and other affordable programs. Assisting Resident Managers with compliance needs is expected. This is a full-time exempt position and reports directly to the Director of Property Management.

MAJOR DUTIES AND RESPONSIBILITIES

Primary duties of this position and responsibilities include, but are not limited to the following:

• Prepare and track the Annual Recertification process at each of the properties per the AR schedule to ensure timely completion.
• Monitor of all properties YARDI resident activities to assess AR progress.
• Communicates inconsistencies to the Regional Property Supervisors and the Director of Compliance.
• Conducts post AR file review/audit to ensure quality and accuracy.
• Conducts audits of resident files in preparation for State, County, City and Federal audits and other required inspections.
• Ensure all forms and programs regulation are implemented according to the property regulatory agreements.
• Monitor units Set-Asides according to each property regulatory agreement.
• Logs received files for approval to track turn around approval process time.
• Responsible for the review and approval of all tenants’ files for eligibility. Files include but are not limited to move-ins, first year recertification, annual recertifications, unit transfers and interim files.
• Assist and implement Compliance training to the PM staff. 
• Assist leasing team with marketing and lease-up activities of new sites as it relates to occupancy requirements. Coordinates the approval of all resident move-in files during rent up process of new properties for accuracy and compliance with rent, subsidy, utility allowances, income limitations, AMI% and all other programs & regulatory requirements, partnership agreements and public program requirements. 
• Follows policies and procedures, (ex. Limited English Proficiency Plan, EIV Policies & Procedures) to ensure staff compliance with regulatory requirements relating to the set-up and ongoing maintenance of resident files and general project compliance. 
• Paper reviews and MINC submittal of all USDA-Rural Development (RD) Move-In’s, Move-Outs’s, interims, re-certifications, and annual certifications changes. 
• Follows all internal policy for submission of compliance related documents for various funding sources.
• Assist the PM management staff with Rent Café and YARDI.
• Assist with the Work Number PM management requests and/or any other designated agency.
• Ensures that the department collects, summarizes, and distributes Maximum Income Limits and Maximum Rent Limits for each funding source on an annual basis timely. Updates appropriate limit schedules in Yardi. Creates special income and/or rent limit charts and tracking systems as needed.
• Responsible for entering new approved rents into YARDI for all properties.
• Responsible for entering and creating IR’s HAP reexamination changes as required.
• Paper reviews, print and submit required reports for PRAC 811 HUD project-based properties. EIV application submittal and record of all required Compliance paperwork.
• Attends monthly CEDC Property Management meetings to review and report on compliance issues. Attends all regulatory (CTCAC, RD, HOME, HCD, HUD, CalHFA, among others), industry meetings and other regulatory agency meetings as required and appropriate.
• Collaborates on new procedures, and preparation in Compliance training, for current resident Managers, Assistance Resident Managers, and new PM staff.
• Respond to emails for compliance questions from staff and agencies under the guidance of the Compliance Director.
• Collaborates on updating and coding waiting list according funding regulations and waiting list policy.
• Responsible for updating the reporting requirements calendar to ensure timely compliance.
• Checks on ALL properties UA updates from Housing Authorities Agencies, and other vendors (Zeffert’s and Associates, etc.) to ensure compliance with Tax Credit requirements.
• Keep properties up today and provide most current UA’s to all projects 90-days before the effective date. Ensure and monitor implementation.  Consequently, update YARDI UA’s and rents accordingly. 
• Provides additional support to the Compliance Department on special projects relating to overall company compliance and reporting activities.
• Supervises compliance support staff.
• If required by the Compliance Director to assist with overview and track on Reasonable Accommodations and Reasonable Modifications.

Collaborative Relationships:

• In conjunction with the Compliance Director, Property Supervisors and Human Resources, assists in providing staff training on compliance issues, re-certifications, and other legal monitoring requirements.
• In conjunction with the administrative staff, ensure that all regulatory documentation, such as Affirmative Fair Housing Marketing Plans (AFHMP), Management Certifications, Rent Schedules, Tenant Selection Plans, CEDC’s Application, creation of new forms, policies, and other required documentation are kept up to date.
• In conjunction with accounting, ensures timely, accurate and complete compliance and reporting to all agencies, lenders, partners and investors. Develop monitoring, reporting and recordkeeping systems to ensure compliance.
• In conjunction with the Compliance Director assists on annual reporting such as Budget rent rolls, HCD SRI’s, CalHFA reporting, Tax Credit and USDA-RD reporting, and any other agencies upon request.

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Strong knowledge of Tax Credit, USDA-RD, HUD, HCD, HOME, CalHFA regulations.
• Knowledge of regulatory agreements and ability to interpret it.
• Working knowledge of applicable local, state, and federal housing laws.
• Strong analytical, oral, and written communication skills.
• Proven ability to conduct research, coordinate multiple projects, solve problems, prepare/update supporting documentation and maintain records.
• Effective interpersonal skills and ability to represent the company to government, financial institutions, and other outside agency representatives.
• Demonstrated ability to work independently and as part of a team, to exercise tact and diplomacy and maintain confidentiality.
• Ability to work under pressure and successfully meet deadlines.
• Excellent decision-making, interpersonal and time management skills.
• Computer literate. Proficient in Word and Excel. Experience with property management software (preferably YARDI).
• Must be able and willing to travel to all company locations to carry out duties and responsibilities associated with compliance and occupancy issues.
• Ability to handle shifting and multiple priorities in a fast paced, growth environment.
• Flexible, creative, and well organized.
• Experience working with diverse groups, i.e. staff, residents, investors, and outside contacts.
• Commitment to the companies’ goals and philosophy.

REQUIRED EDUCATION & EXPERIENCE:

High School Diploma.  Bachelor’s degree or equivalent industry experience preferred.

LICENSES & OTHER REQUIREMENTS:

A valid California driver’s License and proof of automobile liability insurance.